Personal and shared within offices
In recent months, many companies have been rethinking how people experience the office. The recurring question remains the same: how can organizations foster individual focus and collaboration without increasing costs and operational complexity?
• Personal space supports activities that require prolonged attention, control, and well-being. Individual workstations and private areas reduce stress, strengthen professional identity, and improve the quality of time dedicated to complex tasks.
• Shared space encourages spontaneous interactions, knowledge exchange, and collaboration among teams. Open environments and common areas stimulate creativity, alignment, and professional relationships — aspects highly valued by younger generations, including Gen Z, who seek social connection beyond remote work.
Which one to choose? An organization that integrates both dimensions creates favorable conditions for engagement and retention, measurable through well-being surveys and turnover indicators.
Operational and economic impact for the company
In Italy, the office vacancy rate stands at around 9%. More flexible space management reduces underutilized areas and enables a more targeted use of resources. Hybrid models and flexible solutions can lead to an estimated reduction in fixed costs of between 30% and 50%.
From a practical perspective, many companies adopt activity-based models:
– dedicated zones for individual focus
– collaborative areas for team work
– informal spaces for breaks and connection
Modular furniture makes it easier to shift between moments of concentration and social interaction without organizational rigidity. Another widespread and effective solution is coworking. These spaces provide individual desks for focused work, shared areas for collaboration, and ready-to-use meeting rooms, allowing teams to choose the environment best suited to their workday while maintaining alignment with company values.
Choose NotOnlyDesk
NOTONLYDESK supports companies adopting hybrid work models by providing access to coworking and flexible spaces that can be integrated into HR policies and corporate budgets. A single pass enables teams to work close to their operational needs while maintaining cost control and full visibility over usage.
